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6. If you fail to provide personal information 

If you fail to provide information when requested, which is necessary for us to consider your application, such as evidence of qualifications or work history, we will not be able to process your application successfully.  For example, if we require references for this role and you fail to provide us with relevant details, we will not be able to take your application further. 

7. How we use particularly sensitive personal information (special categories)

We will use your particularly sensitive personal information in the limited following ways with your consent where we need to carry out our legal obligations and in line with data protection:

• We will use information about your disability status to consider whether we need to provide appropriate adjustments during the recruitment process, e.g. whether adjustments need to be made for / during an interview.  The processing of this information is necessary for the Council to carry out its obligations and exercise specific rights in relation to employment.

• We will use information about race or nationality or ethnic origin, religious or sexual orientation in an anonymous format, to ensure meaningful equal opportunity monitoring and reporting as required by legislation.

8. Information about criminal convictions 

If a criminal record check is applicable to your role, we will collect information about your criminal convictions history (in addition to any other pre-employment checks).  We are entitled to carry out a criminal records check in order to satisfy ourselves that there is nothing in your criminal convictions history which makes you unsuitable for the role. 
 
In addition to the above, in some circumstances we may ask you to obtain additional criminal record checks from other countries you have lived or worked in that we think are reasonable and appropriate to obtain.  The Council will pay for the cost of any Criminal Record Certificates we require, but will not pay for any additional / ancillary costs, e.g. travel regarding obtaining such overseas checks, these would be borne by the applicant.  The applicant would retain ownership and control of the relevant certificate. 

We have in place an appropriate policy document and safeguards which we are required by law to maintain when processing such data. 

9. Data sharing - Why might you share my personal information with third parties

We will only share your personal information with third parties for the purposes of processing your application: Durham County Council Occupational Health Service (to process health checks prior to recruitment), North East Regional Employers’ Organisation and the Disclosure and Barring Service (to carry out criminal record checks) and reference providers (to clarify work history and suitability).  NEC Software Solutions / North Yorkshire County Council and Firmstep Limited have access to maintain computer systems and software.

All our third-party service providers and other entities are required to take appropriate security measures to protect your personal information.  We do not allow our third-party service providers to use your personal data for their own purposes.  We only permit them to process your personal data for specified purposes and in accordance with our instructions. 

10. Data security 

We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, or be altered or disclosed.  In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know / purpose for accessing the data.  They will only process your personal information for the purpose of the recruitment process and they are subject to a duty of confidentiality. 

We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so. 

11. Data retention - How long will you use my information for? 

We will retain your personal information for a period of six months after we have communicated to you our decision about whether to appoint you to role.  We retain your personal information for that period so that we can show, in the event of a

WELCOME TO HARTLEPOOL BOROUGH COUNCIL RECRUITMENT WEBSITE 

From 1st July 2025, all job applications will be processed via North East Jobs.  This applies to all vacancies advertised from 1st July 2025 onwards.  Any vacancies advertised prior to 1st July 2025 will continue to be processed via this site.

We are delighted that you are interested in working for HBC.  

Please take the time to read our Application Guidance notes above.  A range of our vacancies are shown below but to view all vacancies please click on "Search" and a complete list will appear. To apply for Council vacancies, you must first create an account by clicking on “Register”.  

We only accept online applications and all correspondence will be sent via the email address you provide to us. If you would like help or advice with your application, setting up an email account or registering to use our recruitment website, you can email us at workforce.support@hartlepool.gov.uk or reach us by telephone on 01429 401804 or 01429 523546.

Once you have completed a section of the applic legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way.  After this period, we will securely destroy your personal information in accordance with our records management policy. 

If you are recruited to a post and become an employee, worker or volunteer we have additional policies and procedures that cover the management of your personal data.

12. Rights of access, correction, erasure, and restriction 

Your rights in connection with personal information.  

Under certain circumstances, by law you have the right to:

• Request access to your personal information (commonly known as a "data subject access request").  This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it. 

• Request correction of the personal information that we hold about you.  This enables you to have any incomplete or inaccurate information we hold about you corrected. 

• Request erasure of your personal information.  This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it.  You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see belation form, please click 'save' before proceeding to the 'next' section of your application to ensure the information enteredhas been saved.

Irish citizens and Crown Dependencies Jersey, Guernsey, or the Isle of Man are exempt from theow). 

• Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground.  You also have the right to object where we are processing your personal information for direct marketing purposes. 

• Request the restriction of processing of your personal information.  This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it. 

• Request the transfer of your personal information to another party. 

• If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact the Data Protection Officer (DPO) (see below) in writing. 

13. Data Protection Officer

We have appointed a DPO to oversee compliance with this privacy notice. If you have any questions about this privacy notice or how we handle your personal information, please contact the DPO at the address below or via email DataProtection@hartleUK’s points-based immigration system and there will be no change to the arrangements for the Common Travel Area and assuch rights to work etc. continue. 

Web: www.hartlepool.gov.uk

Facebook: /hartlepoolcouncil

Twitter: @HpoolCouncil  

ONLY OUR LATEST VACANCIES ARE DISPLAYED BELOW. TO VIEW ALL VACANCIES, PLEASE CLICK ON "SEARCH" AND A COMPLETE LIST WILL APPEAR.